Job Description

This boutique advisory firm is looking for someone to provide part-time Executive Assistant support with an emphasis on invoicing/billing. The ideal candidate has scheduling experience across multiple time zones, proven QuickBooks experience, and can spend up to 20 hours a week assisting with the team’s administrative and billing needs. A detail-oriented, deadline-driven individual who is tech-savvy and flexible will do exceptionally well in this role.

Key Responsibilities:

• Coordinate schedules for in-person and virtual meetings across differing time zones with high attention to details.
• Assist the team with tracking billing processes.
• Manage information regarding client billing guidelines and maintain accurate accounts and financial records for clients.
• Process all check requests and assist in invoice preparation.
• Provide assistance to staff as needed and complete all other duties as assigned.

Why You’ll Love Working Here:

• Flexible work schedule with attractive remote flexibility.
• Growing organization.
• This role requires 20 hours per week.

What We’re Looking For:

• Detailed. You pay attention to all details, big and small.
• Tech-savvy. You are well versed in MS Office and enjoy working in QuickBooks.
• Dynamic. You have the ability to juggle a variety of responsibilities throughout the day and understand how to prioritize.
• Experienced. You have at least 1-3 years of previous office and billing experience.

To apply, please send a resume to apply@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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