Job Description
Join Nikki Beach Hospitality Group! Position : Office Executive Assistant
Location : Miami
Reports to : CFO
Job Type: Full-time, Permanent
Nikki Beach Hospitality Group is a globally recognized luxury lifestyle brand, blending exceptional hospitality, world-class dining, and unforgettable entertainment. Our corporate office in Miami plays a pivotal role in ensuring seamless operations across all our locations, directly supporting executive leadership and driving strategic initiatives.
We are seeking an experienced and highly organized Office Executive Assistant to provide comprehensive administrative support to the executive leadership team, including the CEO and CFO. This role requires exceptional multitasking abilities, discretion, and a passion for operational excellence to enhance executive productivity and organizational efficiency.
Responsibilities - Provide high-level administrative support to the CEO, CFO, and executive leadership team.
- Manage office operations, ensuring smooth and efficient daily functioning to support leadership activities.
- Coordinate complex calendars, meetings, and travel arrangements for executives.
- Prepare agendas, presentations, and reports for executive leadership meetings.
- Maintain organized records and documentation for executive reference.
- Assist in budget tracking, invoice processing, and expense management for the finance team.
- Monitor and follow up on action items from executive meetings and strategic projects.
- Handle sensitive and confidential information with the highest level of discretion.
- Conduct research, analyze data, and compile reports to support executive decision-making.
- Assist in coordinating company events, leadership summits, and team gatherings.
- Act as a key point of contact for internal and external stakeholders, ensuring effective communication and relationship management on behalf of leadership.
- Lead special projects as assigned, contributing to organizational efficiency and strategic goals.
What We’re Looking For - 4+ years of experience in an executive assistant or high-level administrative role, ideally with exposure to supporting senior leadership.
- Strong organizational and multitasking skills with keen attention to detail.
- Solid knowledge of Apple operating systems and applications.
- Excellent verbal and written communication skills in English; additional languages are a plus.
- Proficiency in Google Suite and Microsoft Office Suite.
- Ability to work independently, prioritize tasks, and manage multiple deadlines.
- A proactive mindset with the confidence to work closely with senior executives and contribute to leadership initiatives.
- Strong problem-solving skills and the ability to anticipate needs.
- Adaptability to a fast-paced, dynamic environment with shifting priorities.
- A collaborative team player with a positive attitude and strong interpersonal skills.
Why Join Nikki Beach? At Nikki Beach Hospitality Group, you will be part of an international team that values innovation, collaboration, and excellence. With the opportunity to work closely with executive leadership and make a tangible impact on strategic initiatives, this role is perfect for someone who thrives in a fast-paced, dynamic environment. You will contribute to a globally recognized brand known for its premium hospitality and exceptional guest experiences.
If you are a highly organized and proactive professional looking for an exciting opportunity to support top leadership in the luxury hospitality industry, we invite you to apply!
Job Tags
Permanent employment, Full time, Shift work,